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What You Need to Know Before Signing a Uniform Rental Contract

Posted by Jim Wasserson on 1/3/17 9:36 AM

Signing a uniform rental contractWhen searching for the perfect uniform rental provider, you’ll come across multiple companies that at first glance seem to offer the same services. There are, however, a number of dissimilarities between uniform contracts that can make a big difference a few years down the road.

Since uniform rental contracts can lock you in for a number of years, you’ll want to be sure the provider you choose will be able to give you the garments and services you need for many years to come. You’ll also want to consider the structure of your company (national, regional, or single location) and how capable the uniform provider is of handling each location (especially if your locations provide unique services).

There are a lot of options out there, so you should be thorough in your vetting process. Here are some important aspects of your uniform contract that you should be looking out for:

Unrestricted Workwear Garment Selection

When you find a uniform provider that you are interested in, ask to see their catalog. You’ll want to be sure that the exact uniform solution you want is available. If it’s not in their catalog, don’t be afraid to ask for alternative solutions. Some uniform rental companies are willing to look outside of the catalog to provide the best possible uniform solution for your business. Not sure exactly what you need? Look for a uniform provider that offers expert consulting on uniforms specific to your industry, and who can make suggestions based off of your unique needs and business processes.

Consistent and Long-Term Garment Availability

Uniform rental garment selectionYou’ll also want to make sure that the style of your uniforms will be consistent and available for years to come. Many uniform providers get similar style garments from a variety of suppliers, which can lead to inconsistencies. In this case, if you want a certain style shirt, you may end up with slight variations if your provider does not stay consistent. This is important because you’ll want to be sure that the uniforms your employees are getting today are the same as the uniforms new hires will receive at a later time. Consistency is also important for companies that need uniforms for multiple locations. If consistency is something your company needs, make sure your vendor can provide it.

Contract Payment Options and Avoiding Unexpected Fees

As you go through vendor contracts, make sure you fully understand the payment options of your future uniform provider and any additional fees you may possibly incur. Here are some concerns to consider:

  • Is the vendor able to change fees at any time or only annually?
  • Are they contractually obligated to provide consistent uniforms?
  • Do they provide flat-rate payment options that include replacements and repairs?

If you want to avoid unexpected fees, your best bet is to find a provider that offers flat-rate payment options. Otherwise, every time your uniforms require a replacement or repair, you will end up paying a fee dependant on how the uniform company handles your repair.

Uniform Contract Flexibility and Customization

Uniform contract customization and flexibility.Every business has their own unique needs, and no one uniform solution will fit all businesses. You’ll want to find a uniform provider that understands your unique needs and is willing to reasonably adjust their contract and services to fit your business.

Need a garment that’s not in the catalog? Or uniforms packaged and delivered a certain way? How about custom uniform features or services that better fit your needs?

A quality uniform vendor will work to find and provide the solution you need. Ask vendors how far they're willing to go to meet your needs, and make sure the uniform rental company you choose is willing to be flexible with their service agreement.

Finding the Best Uniform Rental Service Agreement

When partnering with a uniform rental provider, you don’t want to lock yourself into a contract that doesn’t hold your vendor to the standards you need—especially if you're a national company and need to supply uniforms to multiple locations. For companies with multiple facilities, some locations may require services or uniform options that others do not and you want a provider that will accommodate for that.

Clean Rental takes a fresh approach to uniform rental services. We’re not like the large national vendors who specialize in multiple areas other than uniforms and aren’t willing to customize their service agreements to fit your needs. We listen to our clients and our service professionals go above and beyond to make uniform rental a seamless process for your business. With our main facility located in a Philadelphia HUBZone, we provide uniform rental services to many companies in the Mid-Atlantic region, and even extend our services nationwide for those who require our custom offerings.

Ready to see what a top quality uniform rental company can do for you? Contact us today!

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Topics: company uniforms, uniform rental companies, uniform contracts