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How to Create a Uniform Policy from Scratch

Posted by Clean Rental on 5/31/16 11:00 AM

Do you want to implement a new uniform policy for your staff, but aren’t really sure where to start? Whether you’re creating a policy for the first time or replacing an old one, you may not be aware of the steps needed to get your company on board with the change. A major part of this process is communicating to your employees about the objective. Additionally, you should create a uniform policy in writing so that expectations are set and clear for your employees at all times.

Here’s how to start and what your uniform policy should contain.

creating-a-uniform-policy.jpgThe structure of a uniform policy

There isn’t a singular uniform policy template that will necessarily work for every organization, but following this structure can help when starting from scratch.

1. State your objective

Let everyone know the purpose of your uniform program. The most common reasons for creating a uniform policy include:

  • Safety from electric and fire hazards
  • Sanitation
  • Brand identification
  • Improving work performance

If your company is implementing a new uniform policy to keep contaminants out of employees homes and the workplace, you should let your staff know and write it down as your objective.

2. Outline how the uniform policy works

Make sure your employees know how your new policy will work. Some rules you should consider for your policy are:

  • How employees will obtain their uniforms
  • What garments are provided
  • How the cleaning process works
  • Any care that may be required
  • What is the protocol if something happens to their uniform
  • What employees should do with their uniforms if terminated

You may want to include a section acknowledging that if anything about the uniform changes (color, logo), they are required to return their old uniforms for the new ones.

3. Give your employees a point of contact

When adding changes to any company policy, you’re bound to have employees with questions or concerns about the new rules. Make sure you have a specific person who employees can contact with questions about the uniform policy. Employees should also be provided with a contact for issues they may have with their uniforms (lost items, replacements, needing a different size).

Other things you may want to include to make sure your employees are prepared:

  • Uniform checklists
  • Sizing charts
  • Forms for obtaining or replacing garments

Once you’ve finalized your policy, make sure all employees are aware of it. Your employees should receive a copy of the new policy before it starts. Your company’s new policy implementation should be resolute and begin as soon as you receive your new uniforms.

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Topics: uniform policy, improving your workplace, Implementing Uniform Programs